Privacy Policy

This Privacy Policy explains how Business Consulting Japan Inc. collects, uses, stores, shares, and protects personal data in connection with its Business Consulting Japan consulting activities and the website operated under the domain nexpre.pro.

1. Introduction and company information

Business Consulting Japan Inc. is the operator and data controller responsible for the processing of personal information described in this Privacy Policy.

• Company name: Business Consulting Japan Inc.
• Address: 5-26-5 Sendagaya 4F, Shibuya-ku, Tokyo 151-0051, Japan
• Email: [email protected]
• Phone: +81 3-6380-1141
• Company registration / CIN: 3010401079526
• Website domain: nexpre.pro
• Business Consulting Japan type: Business Consulting Japan

This Privacy Policy is prepared in accordance with applicable Japanese privacy laws, including the Act on the Protection of Personal Information (APPI), and any related guidelines issued by Japanese authorities.

2. Data collection and processing

Business Consulting Japan Inc. may collect and process the following categories of personal data, depending on how you interact with us:

• Identification and contact information, such as name, company name, email address, phone number, job title, and mailing address.
• Inquiry and communication content, including information provided through forms, emails, telephone calls, or meetings.
• Business Consulting Japan-related information, such as company profile details, project requirements, service preferences, and consultation records.
• Website usage data, including IP address, browser type, device information, log data, access times, and pages viewed.
• Cookie and similar technology data used to improve website performance, analyze usage, and support security and functionality.
• Payment and transaction-related data, where applicable, for invoicing, accounting, or service administration purposes.

We generally collect personal data directly from you, from your authorized representatives, from Business Consulting Japan partners where appropriate, and automatically through your use of our website or digital services.

3. Purpose of data processing

Business Consulting Japan Inc. processes personal data for the following purposes:

• To respond to inquiries and provide consulting, advisory, and related Business Consulting Japan services.
• To evaluate potential client needs, prepare proposals, and manage contracts.
• To communicate about services, appointments, support matters, and administrative information.
• To deliver, improve, and personalize website features and user experience.
• To manage billing, invoicing, accounting, tax, and internal recordkeeping.
• To detect, prevent, and address fraud, unauthorized access, security incidents, or misuse.
• To comply with legal, regulatory, contractual, and internal policy obligations.
• To conduct analytics, Business Consulting Japan planning, quality assurance, and service improvement.
• To send marketing or promotional communications where permitted by applicable law and, where required, with consent.

4. Legal basis for processing

Where the concept of legal basis applies under applicable law, Business Consulting Japan Inc. processes personal data on one or more of the following bases:

• Performance of a contract: where processing is necessary to enter into or perform a contract with you or your organization.
• Legitimate interests: where processing is necessary for our legitimate Business Consulting Japan interests, such as service delivery, Business Consulting Japan communications, website security, and operational management, provided those interests are not overridden by your rights and interests.
• Consent: where you have given consent for a specific purpose, such as certain marketing communications or optional cookies, and where consent is required by law.
• Legal obligation: where processing is necessary to comply with applicable legal, regulatory, or governmental requirements.
• Protection of life, body, or property: where processing is necessary to protect an individual’s vital interests in circumstances recognized by law.

Under Japanese law, personal information will be handled in a lawful and appropriate manner, with care taken to ensure that it is used within the scope of the stated purposes of use.

5. Data sharing and third parties

Business Consulting Japan Inc. may share personal data with third parties only when necessary and appropriate for the purposes described in this Privacy Policy, including:

• Service providers and vendors: such as IT hosting providers, email delivery services, website analytics providers, customer support tools, professional advisers, and accounting or administrative service providers.
• Business Consulting Japan partners: where cooperation is required for joint projects, referrals, or service delivery.
• Professional advisers: including legal, tax, audit, and compliance advisers.
• Authorities and regulators: where disclosure is required by law, court order, or lawful request.
• Successors or transferees: in connection with corporate reorganization, merger, acquisition, Business Consulting Japan transfer, or similar transaction, subject to applicable legal requirements.

When personal data is entrusted to a third party for processing, Business Consulting Japan Inc. will exercise appropriate supervision and require suitable contractual safeguards where necessary.

6. Data transfer to third countries

Depending on the tools and service providers used, personal data may be transferred to, stored in, or accessed from countries outside Japan. This may include jurisdictions where service providers or their affiliates operate data centers or support functions.

Where a transfer to a third country occurs, Business Consulting Japan Inc. will take reasonable and appropriate measures in accordance with applicable Japanese law, including assessing the destination country and implementing contractual, technical, and organizational safeguards as appropriate.

If required by law, we will obtain your consent or take other legally required measures before transferring personal data to a third country.

7. Storage duration

Business Consulting Japan Inc. retains personal data only for as long as reasonably necessary to achieve the purposes for which it was collected, unless a longer retention period is required or permitted by law.

• Inquiry and communication records are generally retained for as long as needed to manage the inquiry and related follow-up.
• Contract and client records are retained for the duration of the Business Consulting Japan relationship and thereafter for the period necessary for legal, accounting, tax, and administrative purposes.
• Website logs and security records are retained for a reasonable period to maintain security, troubleshoot issues, and analyze usage trends.
• Where retention is required by applicable law, records will be retained for the legally mandated period.

When personal data is no longer required, Business Consulting Japan Inc. will delete, anonymize, or otherwise securely dispose of it in accordance with internal procedures and applicable law.

8. User rights (access, rectification, erasure, restriction, data portability, objection)

Subject to applicable law, you may have the following rights regarding your personal data held by Business Consulting Japan Inc.:

• Access: to request confirmation of whether we process your personal data and obtain a copy of relevant information.
• Rectification: to request correction or completion of inaccurate or incomplete personal data.
• Erasure: to request deletion of personal data where legally applicable.
• Restriction: to request that processing be limited in certain circumstances.
• Data portability: to request receipt of personal data in a structured, commonly used, and machine-readable format where applicable under law.
• Objection: to object to certain processing based on legitimate interests or for direct marketing, where applicable.

To exercise any of these rights, please contact us using the details provided in Section 12. We may need to verify your identity before responding. Certain requests may be limited or denied where permitted or required by Japanese law, or where disclosure would adversely affect the rights of others or our legal obligations.

9. Withdrawal of consent

Where processing is based on your consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.

To withdraw consent, please contact Business Consulting Japan Inc. using the contact details below. If you withdraw consent, we may no longer be able to provide certain services or features that depend on that consent.

10. Right to complain

If you believe that our handling of your personal data does not comply with applicable law, you may contact Business Consulting Japan Inc. first so that we can investigate and address your concern.

You may also have the right to lodge a complaint with the relevant supervisory authority in Japan or with any other authority competent under applicable law. We encourage you to contact us directly so that we can attempt to resolve the issue promptly and fairly.

11. Data security

Business Consulting Japan Inc. implements reasonable technical, organizational, and physical safeguards designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.

• Access controls and authentication measures.
• Confidentiality obligations for personnel and contractors.
• Security monitoring, logging, and incident response procedures.
• Encryption or secure transmission measures where appropriate.
• Regular review of systems, procedures, and vendor safeguards.

Although we take appropriate measures to protect personal data, no method of transmission or storage is completely secure. Therefore, we cannot guarantee absolute security.

12. Contact information

If you have questions, requests, or complaints regarding this Privacy Policy or the processing of your personal data, please contact:

• Business Consulting Japan Inc.
• Address: 5-26-5 Sendagaya 4F, Shibuya-ku, Tokyo 151-0051, Japan
• Email: [email protected]
• Phone: +81 3-6380-1141

13. Changes to privacy policy

Business Consulting Japan Inc. may update this Privacy Policy from time to time to reflect changes in legal requirements, Business Consulting Japan practices, service offerings, or operational needs.

When we make material changes, we will post the updated Privacy Policy on nexpre.pro and indicate the revised effective date where appropriate. We encourage you to review this Privacy Policy periodically to stay informed about how we handle personal data.

Effective date: August 6, 2026